Write a Letter to a Hotel Manager About a Party That You Want

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Write a letter to a hotel manager about a party that you want to arrange for somebody you know. Include in your letter

Where do you want to hold the party

  • Details of the party
  • our budget for the party
  • ask about the availability of facilities and the menu

Dear Sir or Madam,

I want to organize a grand celebration for my father’s 60th birthday, which is on the next Sunday. Thus, I am writing this letter to inquire and inform certain things. I hope you would be considerate and provide me with the information I need.

Let me tell you some details so that you can get a fair bit of understanding. As my father is turning 60, I am going to invite all our friends as well as distant relatives. The total number of people would be around 200, which can be easily accommodated in the banquet hall of your esteemed hotel. However, you have to offer me a great deal because my budget for the party is 5000 dollars maximum. If we agree on the price, then I would make sure to recommend the hotel to my clients as I run an event management company.

Besides this, I was wondering whether your hotel has enough parking facilities or not. As we are expecting more guests, it would be great if you could arrange it if it is not available. Another thing is about food. Some of my distant relatives are pure vegetarian, so would it be possible to arrange a separate table for them?

I will surely visit the hotel this weekend. Meanwhile, please resolve the above-mentioned concerns. Feel free to ask me if you have any queries. I look forward to hearing from you.

Yours faithfully,

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