Write a letter to a hotel manager in another city for an upcoming 2-day business trip for you and your colleagues. In your letter, you should tell:
- Introduce yourself and your colleagues
- Give information about the business meeting
- Tell other requests you might have.
Sample Answer of Write a Letter to a Hotel Manager in Another City
Dear Mr. Manager,
I am writing this letter to inform you that my colleagues and I have booked a room in your hotel and we have special requests regarding the room and our meeting. We are working in clear summit group IT company. Whenever we come to your city, we prefer to stay in your hotel. Generally, we arrange meetings at our client’s spot, but this time we have decided to do it in your hotel. We want you to arrange one business lounge for the meeting, which can consist of around 10 chairs, 2 large tables, a projector, and drinking water bottles. Our meeting is to launch new CCTV in our client’s building; thus, we will need five small screens to watch five different camera recordings.
Every time we stay at your hotel we came in our taxi; However, we want a pickup service from the airport to your hotel. I would appreciate it if you could arrange the taxi with Wi-Fi service. Moreover, we would like to have some coffee after we reach the hotel. So these are the extra requests, which we have after we arrive at the airport and hotel. If you need further information, do not hesitate to contact me.