Your Employer is considering ways to adjust work hours and reduce them overall. You have been asked to provide suggestions on how to implement this change. Write a letter to your employer. In your letter
- Explain why you think reducing work hours is a good idea.
- Suggest how the work hours could be reduced.
- Describe how these changes could benefit the company.
Sample Answer: Your Employer is considering ways to adjust work hours and reduce them overall
Dear Sir,
I hope this letter finds you well. I would like to discuss my ideas for adjusting working hours without affecting staff productivity or the company’s benefits.
In my view, shorter office hours are beneficial for both workers and the organisation, as working all day and night reduces staff engagement and leaves them tired. When they are less fatigued, they tend to be more focused and motivated, which will help the company achieve its goals.
To implement these changes, I will propose several approaches. First, instead of working 7 days, we should offer employees 2 days of work-from-home and 4 days in the office. This will reduce commuting time and free up that time for office work, potentially increasing productivity. Secondly, we could allow staff to select the time that suits them best, such as whether they prefer to work in the morning or at night, to ensure flexibility and job satisfaction. Lastly, promote group work rather than assigning tasks individually, which will help generate and utilise diverse ideas from team members and complete work before the due date.
Remote work helps reduce stress and anxiety caused by excessive workload. As a result, they can show greater interest and put in more effort. Apart from this, working together builds strong relationships among employees.
I hope these suggestions are helpful to you, and I look forward to your positive response.
Yours sincerely,
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