Write a Letter to a Hotel Manager in Another City About an Upcoming

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Write a letter to a hotel manager in another city about an upcoming 2-day business trip for you and your colleagues. In your letter, you should tell:

Introduce yourself and your colleagues.
Give information about the business meeting.
Tell other requests you might have.

Sample Answer of Write a Letter to a Hotel Manager in Another City About an Upcoming

Dear Sir or Madam,

I, ABC, and a few of my colleagues are working in a multinational company based out of London. We are having a client meeting for a couple of days in your town in the next month. I am writing this letter to book executive rooms and the conference room.

Let me tell you in more detail. We have been chasing the client for a long time to set a business meeting and now, as it is fixed, we want to make the best out of it. Therefore, I request you to book five rooms, of course, in the executive category. Also, we will be having full-day meetings in the conference room for two full days so I request you to ensure all the charging ports and microphones are fine and working. I, however, will pay a visit to inspect all the arrangements before a week.

Few of our clients are vegetarian and they have requested to arrange a separate table for having meals. I hope it will not be a big deal for a premium hotel-like yours. Feel free to drop me a mail at [email protected] if you need more information.

Looking forward to hearing from you.

Yours sincerely,

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