You and your colleague want to use a company room. Write a letter to your manager and ask for permission. In your letter, you should:
- Explain why you need the room.
- Describe which room you need and why.
- Tell me what changes you’ll need in the room.
Sample 1 You and Your Colleague Want to Use a Company Room
Dear Sir or Madam,
I am writing to you to obtain your approval for using the company’s conference room.
Let me inform you that my colleague and I will organize a stress management seminar. More than 70 members have enrolled in it, and a big space is needed to accommodate a large gathering. Organizing it in a controlled ambience is better than arranging it outside.
Suffice it to say that the conference room is suitable for it. Being equipped with a mic, audio-visual aids and fully air-conditioned will make this event successful. Also, it is on the ground floor, which makes it accessible to all personnel, especially the disabled.
In addition, if the curtains are changed with vibrant colours, it will positively impact the psyche of the participants. As it is organized to reduce the stress of employees so, creating a pleasant ambience can work well. Besides, fresh bouquets of flowers will fill the room with a sweet fragrance and pacify the mind of people. A diary and a pen along with a water bottle is a nice idea to maintain their interest and concentration of them as individuals don’t need to leave their place.
I expect you would consider these things for the progress of a company. If staff is satisfied and stress-free, they will do their best for the welfare of the company.
Looking forward to hearing from you.
Sample 2 You and Your Colleague Want to Use a Company Room
I’m writing to report about noise pollution at my residence due to the work being done on the street. My name is Grace Agyeiwaa Opoku, and I live at 28 North Street, Medie, Ghana.
There is work which is being done on the road. Some part of the road has cracked, which is in bad condition. The road designers are trying to reconstruct the road, so they have brought heavy equipment like a crawler excavator, motor grader, excavator and wheel loader, which is disturbing me a lot. They are always active at night, and I don’t know why they work at night only.
I have already reported this issue to their leader, but I didn’t see any changes. I kindly hope you can intervene in this problem. I thought they could work in the morning because most of the residents go to work and return in the evening, so it won’t cause any problems during that time.
I look forward to hearing from you.