Your colleague is flying to the meeting by plane from another country. You have arranged an airport pick-up, hotel accommodation and planned his / her meeting. Write a letter to your colleague. In your letter
- Tell me when and where you will meet him/her
- Explain where he/she will stop
- Tell him/her about other arrangements you have made.
Dear Mr Smith,
I am writing to express my regard and affection for you for making my itinerary comfortable by arranging all the things beforehand such as accommodation, airport pickup and meeting.
So, I would like to have prior information about the time and place in order to avoid waiting for long hours. I know you are not a novice to Chandigarh as many times, before your migration to Canada, we used to visit for shopping. So, I suppose, Sector 17 is an ideal place to meet.
To be honest, flying by plane has shortened the distance. You will be at Chandigarh airport at the dawn. A private cab has been arranged and I have a pre-informed cab driver and he will drop you off in sector 17. So, it will not be a herculean task for you to look for transport.
You did not need to worry about your stay as I have pre-arranged all the things. Your stay will be in the Taj hotel, where you will get all the amenities. You will stay there until your meeting gets over. After that, I will fetch you to my home. Moreover, your meeting is also planned in room number 13 on the ground floor so that you do not need to go outside.
Hoping to meet you soon!